Employer Guidelines and Policies

CSA will approve a job posting, host for on-campus recruiting, information table or career event if:

• The rate of pay is at least minimum wage.
• The employer provides the necessary information needed to post a job vacancy (organization name, products or services provided, compensation information, job description, organization information, etc.). Full disclosure to the CSA and students is required. Third party recruiters must be representing specific employers who have contracted with them, and will disclose to the CSA the names of the represented employers.
• The full-time job requires a college degree. (exceptions to this will be made if the full-time position is a unique opportunity, is geographically accessible to the university students, or is available during seasonal breaks in the academic year.)
• The part-time position is within commuting distance from Fitchburg and/or during seasonal breaks in the academic calendar.
• The position complies with all federal and state affirmative action and equal employment opportunity regulations.
• The employer abides by the Principles for Professional Practice as published by the National Association of Colleges and Employers.

CSA WILL NOT approve positions nor host for on-campus recruiting, information table or career events if:

• The employment opportunity involves on-campus solicitation, sale, or posting of materials, products or services.
• The employment opportunity entails door-to-door solicitation.
• The student must pay a nonrefundable fee to participate in a work experience or pay any type of fee for training.
• The student is required to purchase or rent any type of sales kit or presentation supplies.
• The position is an entry-level commission-only sales position or part of a multi-level marketing organization.
• The work assignment interferes with or negatively affects the academic progress of the student, or requires or encourages a student to discontinue his or her academic program of study.
• The posting is for an unpaid internship with a for-profit organization that does not comply with The Fair Labor Standards Act Test for an Unpaid Internship

All job postings should go through our career platform Handshake. The CSA staff will investigate all complaints by students about job postings, employers, or work assignments. If the CSA determines that a complaint is justified, the office may choose not to approve further positions for the employer involved.

CSA reserves the right to refuse or rescind approval of any jobs or internships or host on-campus interviewing for any recruiting organization. The CSA and all employers they represent are expected to abide by the “Principles for Ethical Professional Practice(opens in a new tab)” as published by the National Association of Colleges and Employers.

For safety and liability concerns, the Fitchburg State CSA will not post house or family job listings where an employee will work out of someone else’s dwelling (house, apartment, condo, etc.) or door-to-door. This includes childcare, tutoring, domestic care, pet care, skilled labor, in-home sales, home-based organizations, etc. Students and community members interested in engaging in these employment categories may consider Care.com, Sittercity.com, Taskrabbit.com and Rover.com.

The University does not discriminate unlawfully on the basis of the following: race, color, creed, religion, national origin, gender, gender expression, or gender identity, marital or parental status, age, disability, sexual orientation, genetic information, or veteran status.

The University prohibits unlawful harassment of students, employees, and third parties on the basis of any protected characteristic as identified above.

For more information, visit the Office for Equal Opportunity, Diversity and Affirmative Action/Title IX

Note: By registering for any of the University’s recruiting programs and services or posting a job, employers are acknowledging their employment and hiring practices are consistent with Fitchburg State’s prohibition against discrimination and harassment.

Where an employer provides an internship to a Fitchburg State student, the employer also acknowledges and agrees to the following requirements:
As part of the on-boarding and initial training, providing the student with:

• Copy of the employer’s non-discrimination and anti-harassment policies
• Information about how to report discrimination or harassment
• The name and contact information of personnel designated by the employer for reporting workplace harassment
• Information about the prohibition against retaliation.
• Notify Fitchburg State University of allegations of discrimination or harassment involving an Fitchburg State student (either as a complainant or respondent) to allow Fitchburg State to provide appropriate supportive measures or pursue an internal investigation.

Additionally, the CSA encourages all hiring organizations to commit to the following diversity, equity, and belonging practices when recruiting our students:

• Consciously provide students and alumni with educational opportunities to develop diversity, equity, and inclusion competency.
• Take action to create an increasingly diverse, equitable, and inclusive workforce by engaging in continuous organizational self-assessment aimed at overcoming systematic organizational and societal barriers.
• Implement equitable opportunities for historically underrepresented or marginalized individuals and groups to participate in organizational change within your organization despite position or authority.
• Expand opportunities for your organization’s senior leadership to understand the experience of historically underrepresented hires by centering their voices and incorporating their feedback into organizational decision-making.

Without written permission from the Associate Director for Internship Coordination and Employer Relations, third-party recruiters are not permitted to participate in any on-campus or virtual recruiting events unless they are recruiting for their organization and not for other clients. Third-party recruiters seeking to post jobs in Handshake may email the Associate Director for Internship Coordination and Employer Relations to inquire.

Fitchburg State University adheres to federal law regarding marijuana. Employers whose primary business is in the cannabis industry are not permitted to post jobs or internships in Handshake, on Fitchburg State social media platforms, or otherwise recruit on campus or virtually.

Massachusetts law, G.L. c. 94G, §2 allows our administration to create rules and prohibit, on our campus, otherwise legal behavior concerning marijuana. Under federal law, marijuana is a Schedule I controlled substance having no acceptable medical or recreational use. 21 U.S.C. § 812(c).4 The Drug-Free Schools and Campuses Act (DFSCA) requires universities to prohibit marijuana possession, use, or distribution by students, faculty and staff. Colleges and universities that receive financial aid, grants and other federal funding must comply with the DFSCA and its related federal regulations —even in states that have legalized marijuana. Noncompliance could result in our institution losing federal funding. Title 34 CFR Subtitle A, Part 86, § 86.1-86.7, and 86.300-86.304.56.

Multi-level (“pyramid”) organizations are not allowed to participate in any on-campus or virtual recruiting events or post opportunities in Handshake or any other Fitchburg State platform.

All organizations participating in any on-campus or virtual recruiting programs through the CSA, including career fairs, must be actively recruiting for (1) full-time, salaried positions or (2) structured internship opportunities that align with our internship policies. Without exception, we expect all organizations to adhere to the U.S. Department of Labor Fair Labor Standards Act when it comes to wages and compensation. Organizations not adhering to these guidelines will not be able to participate in on-campus or virtual recruiting events or post opportunities in Handshake. Positions that are solely based on commission with no base pay are not permitted.

• Cancellations and Refunds
  • All cancellations should be sent to careercenter@fitchburgstate.edu
  • Cancellations received 14 business days prior to the event will receive a full refund
  • An organization who is a no-show for an event or cancels after the deadline may not be able to attend future events and may also lose recruiting privileges
• Payment
  • If an employer has not paid the registration fee 14 business days before the event, we may cancel your registration and give the table to an employer on our waiting list
  • Future event registration for an organization with an unpaid balance will not be approved until full payment is received, and access to all other recruiting services will also be denied

Employer information tables may be scheduled through CSA for appropriate locations on campus. Tables may only be placed in areas designated by University policies. Information tables are to attract students to the display, information and your representatives. Organizational representatives are not to approach students moving through the building who do not overtly show interest in the information. Any organization which does not abide by these policies will be asked to cease and desist. Any further violation will result in the cancellation of the current and all future information tables and any other on-campus recruitment activity.